Policies

Tax

All applicable sales tax will be added to your invoice.

Administrative Charge

An administrative charge of 19% will be added to your invoice. Such amount is not a gratuity. No additional gratuities are charged.

Final Count

You are to advise The Grapevine Banquets of your final count for your event at least ten (10) days prior to your event. The final count is what your invoice will be based on even if a lesser amount is present at your event. The Grapevine Banquets will be prepared to serve 5% over your guaranteed number for a buffet dinner. Final count for a served dinner is expected to be accurate. Payment for the additional dinners are due and should be paid in full at the end of your event. Any leftover food is property of The Grapevine Banquets. No outside food will be allowed on the premises.

Final Count Fee

As stated above, your final count of dinners must be given at least ten (10) days prior to your event. If a count is not received in that timeframe, for each day closer to your event a $.75 per day, per person fee will be added.

Cancellation

In the event you cancel your event for any reason whatsoever, your deposit will be refunded to you only if we schedule another event (of equal or greater value to your event) on that day. We have no obligation to attempt to schedule another event. If you change the date of your event and we agree to such change, there will be a service fee charged to you and your deposit shall be non-refundable.

Payment

Unless prior credit arrangements have been established with The Grapevine Banquets, payment in full is due at least seven (7) days prior to your event. If you require the use of a credit or debit card, pre-authorization will need to be discussed and a processing fee will be added to your invoice. The Grapevine Banquets will bill you for any changes or additions to your event and you agree to pay such amount in full. Payment with a certified bank check or cash is acceptable form of payment. You agree to pay a service charge of $25.00 for any check returned to us for “non-sufficient funds.”

Coordination

The Grapevine Banquets rents tables, chairs, linens and skirting. No outside providers will be permitted for these items. Set up for your event is a two (2) hour timeframe that must be preapproved by The Grapevine Banquets management. If extra set-up time is required, the rate is $100.00 per hour. Please advise The Grapevine Banquets if you think additional time will be needed.

Decorations

Decorations need approval of The Grapevine Banquets prior to your event. Confetti, bubbles, burning candles and taping or hanging items on the walls is not permitted.

Seating Chart

The Grapevine Banquets will provide a seating chart to you at least five (5) days prior to your event. If changes are necessary, they must be made at least 72 hours prior to the start time of your event. Changes to the layout not made within that timeframe will be billed at $25 per hour with a minimum of a one (1) hour charge.

Vendors

Each vendor hired by you will need to provide The Grapevine Banquets with a time of arrival at least five (5) days prior to your event. The Grapevine Banquets will make arrangements directly through that company to enter the premises. All vendors are able to enter for your specified event no more than two (2) hours prior to the start time. If additional time is needed, it will be arranged on a per vendor basis and the rate is $100.00 per hour. Tables needed for your vendor(s) will be charged at a rate of $8.95 per table, $5.00 per tablecloth and $17.00 per skirting.

Sound Volume

The Grapevine Banquets reserves the right to adjust music or microphone volume at your event if it interferes with another event.

Lost Items

The Grapevine shall not be held responsible for any lost or stolen items.

Price

Due to increasing costs in the present market, your price may increase. If this occurs, you will be notified at least two (10) months prior to your event.

Liquor

The Grapevine Banquets will hold a New Your State Liquor License for your event and will maintain compliance with the New York State Liquor Authority’s rules and regulations. Service of liquor to minors under 21 is prohibited. We reserve the right to not serve anyone that appears intoxicated or is behaving in a manner that liquor could be a conflict with. We do not provide shots of liquor. We also provide only drinks that are served with a mixer.