Tax
All applicable sales tax will be added to your invoice. Tax Exempt with proper form provided.
Administrative Charge
An administrative charge of 19% will be added to your invoice. Such an amount is not gratuity. The Administrative Charge is for the administration of your banquet or event is not purported to be a gratuity and will not be distributed as gratuities to the employees who provided service to the guests.
Final Count
You are to advise The Grapevine Banquets of your final count for your event at least Fourteen (14) days prior to your event. The final count is what your invoice will be based on even if a lesser amount is present at your event. The final count for a served dinner is expected to be accurate. Any additional Dinners that are added after your final count will be subject to additional costs. Payment for the additional dinners is due and should be paid in full at the end of your event. Any leftover food is the property of The Grapevine Banquets unless prior arrangements are made. No outside food will be allowed on the premises unless approved.
Final Count Fee
As stated above, your final count of dinners must be given at least ten (14) days prior to your event. If a count is not received in that timeframe, for each day closer to your event a $.75 per day, per person fee will be added.
Cancellation
In the event you cancel your event for any reason whatsoever, your deposit will be refunded to you only if we schedule another event (of equal or greater value to your event) on that day. We have no obligation to attempt to schedule another event. If you change the date of your event and we agree to such a change, there will be a service fee charged to you and your deposit shall be non-refundable. Cancellation due to weather may incur a fee if it is rescheduled.
Payment
Unless prior credit arrangements have been established with The Grapevine Banquets, payment in full is due at least seven (7) days prior to your event. The standard prices are based on a cash or check payment. The Grapevine Banquets will bill you for any changes or additions to your event and you agree to pay such an amount in full. Payment with a certified bank check or cash is an acceptable form of payment. You agree to pay a service charge of $25.00 for any check returned to us for “non-sufficient funds.” Payments of Certified Bank Check, Money Order or Cash are accepted.
Coordination
The Grapevine Banquets rents tables, chairs, linens and skirting. No outside providers will be permitted for these items. Set up for your event is a two (2) hour timeframe that must be preapproved by The Grapevine Banquets management. If extra set-up time is required, the rate is $100.00 per hour. Please advise The Grapevine Banquets if you think additional time will be needed.
Decorations
Decorations need approval of The Grapevine Banquets prior to your event. Confetti, bubbles, burning candles and taping or hanging items on the walls is not permitted. No Fireworks, sparklers are permitted in the facility. No pyrotechnics are permitted. This includes but is not limited to cold spark machines and fog machines. No explosive devises are permitted. Decorators will need to provide a Certificate of Liability 1 month prior to your event and be approved by The Grapevine. They will also need to provide a detailed list of supplies and have prior approval. The Grapevine shall not be held responsible for any lost or stolen items.
Seating Chart
The Grapevine Banquets will provide a seating chart to you at least five (5) days prior to your event. If changes are necessary, they must be made at least 72 hours prior to the start time of your event. Changes to the layout not made within that timeframe will be billed at $25 per hour with a minimum of a one (1) hour charge.
Vendors
You will need to provide The Grapevine Banquets with a Vendor List for approval. Each vendor hired by you will need to provide The Grapevine Banquets with a time of arrival at least five (5) days prior to your event. The Grapevine Banquets will plan directly through that company to enter the premises. All vendors can enter for your specified event no more than two (2) hours prior to the start time. If additional time is needed, it will be arranged on a per vendor basis and the rate is $100.00 per hour. Tables needed for your vendor(s) will be charged at a rate of $8.95 per table, $5.00 per tablecloth and $17.00 per skirting.
Sound Volume
The Grapevine Banquets reserves the right to adjust music or microphone volume at your event if it interferes with another event.
Display Table Rental
If tables are needed for display purposes, they are rented at $8.95 per table, $5.00 per tablecloth and $17.00 per skirting. (Vendor or Trade Shows)
Price
Due to increasing costs in the present market, your price may increase. If this occurs, you will be notified at least one (1) month prior to your event.
Liquor
The Grapevine Banquets will hold a New Your State Liquor License for your event and will maintain compliance with the New York State Liquor Authority’s rules and regulations. Service of liquor to minors under 21 is prohibited. We reserve the right to not serve anyone that appears intoxicated or is behaving in a manner that liquor could be a conflict with. We do not provide shots of liquor. We also provide only drinks that are served with a mixer.
Indemnification
You will be responsible for any and all property damage caused by you, any of your guests or any of your vendors. You agree to indemnify, defend and hold harmless The Grapevine Banquets from and against all causes of action, claims, damages, losses and expenses, including reasonable attorneys’ fees, resulting from, arising out of or in connection with (i) any breach by you of any your covenants in this Agreement, and/or (ii) any act, omission to act or use of the premises by you or any of your guests, vendors, or invitees.
